LENAPEHOKING LODGE IX

BYLAWS OF THE ORDER OF THE ARROW

REVISED - June 13, 2019

ADOPTED - September 9, 2019

 

 

MISSION STATEMENT:

  • The mission of the Lenapehoking Lodge IX of the Order of the Arrow is to fulfill its purpose as an integral part of the Boy Scouts of America through positive youth leadership under the guidance of selected capable adults. 
 

PURPOSE:

  • Recognize those who best exemplify the Scout Oath and Law in their daily lives. Through which we may cause others to conduct themselves in ways that warrant similar recognition. 
  • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience within their unit, year-round and at summer camp. 
  • Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. 
  • Instill the habit of helpfulness within every member of our brotherhood. 
 

SECTION 1: NAME AND AFFILIATION OF THE LODGE

 

1.1    The name of the Order of the Arrow will be as follows: Lenapehoking Lodge IX.

 

1.2    This lodge will be affiliated with Northern New Jersey Council, Boy Scouts of America, and will be under the administrative authority of the Scout executive. The council will set any and all policies relating to national and local Scouts BSA policies affecting lodge members.

 

1.3    The totem of the Lodge will be the Black Bear.

 

1.4    The Lodge will be divided into Chapters coinciding and aligning with the district organization of the Northern New Jersey Council, BSA #333.

 

1.5    If at any time the Lodge Executive Committee (LEC) desire to implement, change, merge or alter chapters into or out of Lenapehoking Lodge IX, it will be done so in accordance with Northern New Jersey Council policy, the latest Order of the Arrow Handbook and published Order of the Arrow National Policy.

 

SECTION 2: MEMBERSHIP

 

2.1    The requirements for membership in the Lodge are as stated in the current edition of the Order of the Arrow Handbook and Guide for Officers and Advisors. Any discrepancies in the election process will be decided by the Lodge Key 3

 

2.2    A member in good standing is a member whose current dues are paid, and who is currently registered as a member of the Northern New Jersey Council, Boy Scouts of America. Only registered members of the Northern New Jersey Council, BSA, are eligible for membership in the Lodge.

 

2.3    In no case will honorary memberships be given.

 

2.4    The only way to gain membership into the Lodge is to complete the ordeal and have the Scouts or Scouters dedication to the high ideals of Scouting tested.

(i) Ordeal membership: Procedure for the Ordeal will be as stated in the Order of the Arrow Handbook and the Administrative Guide for Conducting the Ordeal.

(ii) Brotherhood membership: Completion of Brotherhood membership will be in accordance with the requirements in the current edition of the Order of the Arrow Handbook and the Order of the Arrow Guide for Officers and Advisors.

(iii) Vigil Honor: Attainment of the Vigil Honor will be in accordance with the requirements in the current edition of the Order of the Arrow Handbook and the Order of the Arrow Guide for Officers and Advisors. Only members in good standing will be considered for Vigil Honor.

 

2.5    Vigil Selection Process: The Lodge Chief appoints a Vigil Honor nominating committee composed of youths who have been approved by the Lodge Advisor and Staff Advisor. The lodge advisor appoints an adult advisor in consultation with the Lodge Chief and Staff Advisor. The committee should be composed of at least one Vigil Honor member, however, any youth member of the Lodge may be selected to serve of the committee. Vigil Honor selection guidelines will be written by a vigil committee and held by the Lodge Advisor

2.6    A member of the Order of the Arrow who moves into the area and satisfies the requirements for membership as stated above, will be accepted into the Lenapehoking Lodge IX after receipt of appropriate transfer documentation from his or her prior lodge and paid dues for the current year.

SECTION 3: OFFICERS AND DUTIES

 

3.1    The elected officers of the Lodge will be the Lodge Chief, Vice-Chief of Program, Vice-Chief of Unit Relations, Vice-Chief of Inductions, Lodge Secretary, Lodge Treasurer and Chapter Chiefs (including both Co-Chiefs). Any youth member may be elected an officer; however, they must be under twenty-one (21) years of age for the entire term in office.

 

3.2    The Lodge Chief is responsible for the operation of Lenapehoking Lodge IX during his term in office. He will call executive committee and lodge meetings as he deems necessary, preside over lodge and executive committee meetings, be an ex officio non-voting member of all lodge committees, and will be responsible for reporting the activities of the lodge to the general membership. He will submit a report on the state of the lodge to the lodge membership at the annual dinner. This report will include a summary of the lodge’s accomplishments during the past year, proposed future actions for the coming year as well as any other concerns or issues the lodge chief deems necessary. 

 

3.3    The Vice-Chief of Program will be held responsible for the programs of the lodge as designated  by the Lodge Chief. He will appoint chairpersons for all duties which he deems necessary under advisement of the Key 3, and be an ex officio member of all lodge committees designated as program committees. He may also be assigned to specific areas of responsibility by the Lodge Chief.

 

3.4    The Vice-Chief of Unit Relations will be held responsible for the interactions with the units of the council, and the supervision of chapters as designated by the Lodge Chief. He will appoint chairpersons for all duties which he deems necessary under advisement of the Key 3, and be an ex officio member of all lodge committees pertaining to unit relations. He may also be assigned to specific areas of responsibility by the Lodge Chief.

 

3.5    The Vice-Chief of Inductions will be held responsible for the induction weekends and service projects of the lodge as designated  by the Lodge Chief. He will appoint chairpersons for all duties which he deems necessary under advisement of the Key 3, and be an ex officio member of all lodge committees pertaining to inductions. He may also be assigned to specific areas of responsibility by the Lodge Chief.

 

3.6    The Lodge Secretary will be responsible for recording the minutes of all lodge executive committee meeting and general lodge meetings (making them publicly available), publishing an annual report on the lodge’s standing, and maintaining the lodge’s social media pages. He will appoint chairpersons for all duties which he deems necessary under advisement of the Key 3, and be an ex officio member of all lodge committees pertaining to secretary. He may also be assigned to specific areas of responsibility by the Lodge Chief.

 

3.7    The Lodge Treasurer shall be responsible for collecting and accounting for all lodge monies and making a detailed financial report at each lodge executive committee meeting. He will also be responsible for maintaining adequate supplies for the lodge trading post. All Order of the Arrow funds shall be handled through the council service center and go through all normal council accounting procedures. He will appoint chairpersons for all duties which he deems necessary under advisement of the Key 3, and be an ex officio member of all lodge committees pertaining to secretary. He may also be assigned to specific areas of responsibility by the Lodge Chief.

 

3.8    The Lodge Staff Advisor will be appointed by the Scout executive and shall act on behalf of the Scout executive in giving guidance to the lodge.

 

3.9    In the event that an office is vacated before the end of the term, it will be the responsibility of the Lodge Chief to appoint a replacement within thirty (30) days of the vacancy under the advisement of the Lodge Advisor and the Staff Advisor.

 

3.10    In the event of the inability of the lodge chief to serve out his full term of office, an acting successor shall be appointed by the lodge chief under advisement of the Lodge Advisor, with the approval of the lodge executive committee.

 

SECTION 4: ELECTION OF LODGE OFFICERS 

 

4.1    The Lodge elections will be conducted at a lodge wide Annual Meeting. The Annual Meeting will be held in April and new officers’ term will begin on the 1st of July and extend until the next officers begin their term (July 1st of the following year). A youth brother in good standing appointed by the Key 3 will facilitate the Annual Lodge Election.

 

4.2    A letter of intent submitted to the Key 3 - made up of the Lodge Chief, Lodge Adviser and Staff Advisor -  (a day prior to the day of the election) will only be required for any candidate running for Lodge Chief. 

 

4.3    The election process will be as follows: 

(i) The position in question will be announced, and a description of the office and the duties associated with that office will be read. 

(ii) The floor will open for nominations. Nominations can be made by any youth in good standing.

(iii) All candidates will have the opportunity to accept or decline the nomination, if they accept, they will have the opportunity to address the lodge. 

(iv) After every candidate has addressed the lodge the election will proceed.

(v) The election will be decided by a simple majority vote, with a minimum of half the votes available plus one. 

(vi) If no candidate receives a majority of the votes, the candidate with the lowest number of votes will be dropped and the vote will begin anew. 

(vii) Step vi (6) will be repeated until one candidate receives a simple majority.

 

SECTION 5: COMMITTEES OF THE LODGE 

 

5.1    All Lodge Committees and the Chairmen thereof, will be commissioned by the Lodge Chief under the advisement of the Lodge Advisor. Chairmen will become non-voting members of the LEC, and pick this own committee members subject to the approval of the lodge chief. 

(i) Chairman so appointed shall serve until the appointment of a successor and  must be under 21 years of age for the entire term of their appointment.

(ii) Each operating committee should have at least one adult committee advisor appointed by the lodge advisor in consultation with the lodge chief, and lodge staff advisor.

(iii) Minutes of all committee meetings will be submitted to the lodge secretary and can be expected by the following LEC meeting.

 

5.2    The Lodge Executive Committee (LEC) will be composed of the elected officers (Section 4.1) the immediate past Lodge Chief, the Lodge Advisor, the Staff Advisor, and all other advisors to the elected officers. The LEC will make all decisions and conduct the business of the lodge. The Lodge Chief or his designated representative will chair all meetings of the LEC.  Each youth member of the executive committee will have one vote. A simple majority of the votes shall be sufficient for the passage of a motion.

(i) Every Lodge Executive Committee meeting will be open to all Lodge members; however, only elected youth brothers may vote.

(ii) This committee shall meet a minimum of four (4) times per year. 

(iii) The minutes of all such meetings shall be expected at the following meeting. 

 

5.3    The Lodge Key 3 will be composed of the Lodge Chief, Lodge Advisor, and Staff Advisor.

(i) They can make decisions for the Lodge when an LEC meeting cannot be held before the decision needs to be made.

(ii) They have the authority to use lodge funds for expenditures up to and including $1000 without approval from the LEC. Any expenditures exceeding $1000 must be approved by the LEC.

 

SECTION 6: LODGE MEETINGS

 

6.1    Meetings of the general lodge membership may be called as deemed necessary by the lodge chief or the executive committee. The general lodge membership shall meet at least once a year for the purpose of electing lodge officers.

 

6.2    All youth in good standing have a vote in matters of lodge business

 

6.3    Voting shall be done by raised hands (or any method deemed correct by the LEC) unless one-fifth of the voting member present request a secret ballot.

 

6.4    All motions must be made and seconded may be made and seconded by any member. The concurrence of a simple majority(51%) of voting members present shall be sufficient for the passage of a motion. In the event of a tie, the lodge chief shall cast the deciding vote.

 

6.5    Records of motions made, passed or defeated, shall be kept by the lodge secretary.

 

SECTION 7: AMENDMENTS


7.1    Amendments can be proposed by any brother in good standing, and must be acted on by the LEC within a month of the proposition. The lodge bylaws may be amended by a two-thirds vote of elected youth in good  standing.
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